After you approve a day, TimePrivate can turn those hours into a PDF you send: rates, tax, expenses, due dates, statuses, invoice history, duplicate for next month, and a per-client bill-to, all on the same Mac that tracked the hours.
TimePrivate is not released. There is no download, no trial and no purchase today. Apple Silicon Macs first, Windows on the roadmap.
Time tracking and invoicing is one pipeline: capture the day, approve it, price it, produce a PDF, then keep the status until it is paid. TimePrivate runs that pipeline on your Mac. There is no invoicing service in the middle and no Stripe checkout on this website, because the app is not for sale yet.
Planned pricing is $9 a month or $79 a year, subscription only, Apple Silicon first. Waitlist only today. If you only need a browser total for one week, use the freelance billable hours calculator.
Six moves. Skip one and you will rebuild the invoice from chat logs later. TimePrivate is built so you do not skip them.
Automatic capture writes app names and browser domains into a daily draft. Idle time is offered back. Nothing in that draft is on a bill yet. The capture path is documented on the automatic time tracking page.
Accept the day, edit a row, or throw it away. Approval is what turns a stretch into billable time. Internal work stays off the client invoice because you never mark it billable, not because a filter guessed.
A rate lives with the client or the project. Tax is a field you set, not a filing TimePrivate makes for you. Expenses sit next to the hours so a train ticket and a day of work land on the same PDF.
Each client has a bill-to. That is the name and address that print on their invoice, which is often not the person who emailed you the brief. Due dates are yours to set. TimePrivate does not chase the payment for you.
The invoice is a file. It does not upload to an invoicing SaaS. You send it however you already send files. The hours that produced it stay in the local database with the invoice history.
Draft, sent, paid, overdue: the status is how you find last quarter without opening a folder of similarly named PDFs. When the engagement repeats, duplicate last month instead of rebuilding the line items.
A timer total is not an invoice line. The line is the hours you signed off, against a client and a project, after idle was kept or dropped.
Different clients and projects can carry different rates. The rate lives on the client or project, and the invoice uses that rate on the approved hours you attach.
TimePrivate lets you put tax on the invoice. It does not register you for VAT or file a return. If you do not charge tax, leave the field empty.
Software, travel, a contractor you paid on the client's behalf. Expenses are part of the same PDF so you are not reconciling two documents in the client's inbox.
Net 14, net 30, due on receipt. Put it on the invoice. Statuses later depend on this date existing.
Accounts payable is often a different legal name from the person who hired you. Per-client bill-to is how you stop reprinting the PDF after they bounce it.
An invoice you cannot find is an invoice you will rewrite. History is how you answer whether March went out.
TimePrivate is not a payment processor. There is no Stripe on this site and no pay-online button in the app. You mark an invoice paid when the money arrives in the account you already use.
History is the reason to keep invoicing in the same database as the hours. Six months later a client will ask which week a line refers to. Opening the invoice and stepping back into the approved entries is faster than searching email for a PDF named Invoice_final_v3.pdf.
If you work as a solo consultant and the sensitive part is the client list rather than the PDF layout, read the consultant time tracker page. The invoice machinery is the same. The reason you refused a cloud workspace is different.
Retainers, fractional roles, the same bill-to every time. The second invoice should take a minute, not an afternoon.
The client and the next invoice number, so you are not hunting last month's bill-to. You still attach this month's approved hours, and you still set tax, expenses and the due date on the new invoice.
Hours change. Expenses change. A due date may move. Duplication is a head start, not a send button. Approve the new hours first, then duplicate, then read the PDF once.
A recurring invoice in someone else's product is a recurring login. Invoice history stays on the Mac that created the PDF. Optional iCloud or Dropbox folder sync is for the hours and projects you choose to put in a folder you control, not a promise that every invoice appears on a second machine.
Monday through Thursday you approve four drafts for Northshore. Friday is internal admin, so you leave it unbillable. Two train receipts sit as expenses on the Northshore client. On the last Friday you open invoicing, the bill-to is already their accounts payable name, the rate is the one on the SOW, tax is the figure you always charge them, and the due date is net 14. The PDF is a file on the Mac. You send it the way you send every other file.
The next calendar month, you duplicate that invoice. The hours are empty until this month's approved days land on it. The bill-to does not get retyped. If Northshore queries a line, you open the invoice history, step into the approved entries, and answer from the same database, which is why time tracking and invoicing share a file instead of a folder of PDFs and a separate spreadsheet of hours.
If Friday's admin later needs to appear on a different client's bill, you edit the draft before you approve it, or you leave it off. TimePrivate will not promote internal time onto a PDF because a domain mapping was sloppy. Approval is the gate. The invoice is the receipt of that gate, not a second guess.
TimePrivate produces the PDF and the history. It does not collect the payment, file the tax, or let someone else approve your invoices.
No Stripe, no card form, no "pay this invoice" hosted page. You already have a way to get paid. TimePrivate produces the PDF and the history.
There is no manager dashboard and no approval queue for someone else's invoices. If a colleague needs last month, you export a file.
Tax on the invoice is a printed figure. TimePrivate does not become your accountant or your tax authority.
There is nothing to download today. Planned price is $9 a month or $79 a year. The waitlist is the only action on this page that does anything.
Invoice files live on the Mac that created them. Optional folder sync is for hours and projects you choose to put in a folder you control.
Yes. After you approve hours, you can generate a PDF on the same Mac with rates, tax, expenses, a due date and a per-client bill-to. The invoice history stays in the local database.
No. There is no TimePrivate invoicing service and no Stripe checkout for the app today. The website has no purchase flow. Planned pricing, when the app exists, is $9 a month or $79 a year.
Yes. Duplicate-for-next-month is part of the path, so retainers and repeating bill-tos do not get retyped. You still attach the new month's approved hours.
You keep history with statuses such as draft, sent, paid and overdue. Overdue is a badge against the due date you set, not a collections product.
Yes. Per-client bill-to is how the legal name on the PDF stays correct when the person who hired you is not accounts payable.
Yes. Expenses sit next to approved hours so one PDF carries both.
On the Mac that created them. No account required. Optional folder sync through iCloud or Dropbox is for hours and projects you choose to put in a folder you control. Invoice history may stay on the Mac that created it.
No. Waitlist only. Apple Silicon Macs first, Windows on the roadmap. There is no download and no trial.
Join the waitlist and we will write when invoicing on your own Mac is something you can actually open.
Not released yet. Leave your email and we will write to you the day it opens.